Atlantian Spring Crown Tournament, 7 May 2022, Hotel Block Reservations information

Hotel Block Reservations for Atlantian Spring Crown Tournament, 7 May 2022

Here’s the personalized booking link for guests to use to start making their reservations: 

https://www.hyatt.com/en-US/hotel/virginia/hyatt-place-sterling-dulles-airport-north/iadzn?corp_id=G-SFCA

Just search the dates of stay and it will pre-populate the block rate and availability.  Your guests can also call and request the Society for Creative Anachronism block or the group code SFCA.  

Our Block reservation are at the Hotel in Sterling VA near Dulles, Hyatt Place Sterling.  They are offering us 15 rooms with 1 King bed and queen sleeper sofa and 15 rooms with 2 double beds and a queen sleeper sofa. This is our most affordable option and is a 20-minute drive to the site.

 GUEST ROOM BLOCK AND CONTRACTED GUEST ROOM REVENUE COMMITMENT

The table below sets forth the total number of guest rooms set aside by Hotel for Group’s use during the Official Event Dates (“Guest Room Block”). DateDay2 DOUBLE BEDS1 KING BEDDaily Contracted Guest Room Block
6 May 2022Friday$109$9930
7 May 2022Saturday$109$9930

 GUEST ROOM RATES

Hotel confirms the following Guest Room Rates: Room TypeBlock TypeSingle RateDouble RateTriple RateQuad Rate
2 DOUBLE BEDSGroup$109$109$119$129
1 KING BEDGroup$99$99$109$119

The Guest Room Rates are quoted exclusive of any applicable taxes (which are currently 14.00%), applicable service fees, and/or Hotel-specific fees in effect at the time of the Event. Rates include daily hot breakfast buffet.

INDIVIDUAL RESERVATION CUT-OFF DATE: 6-Apr-2022

CURRENT TAX RATES: GUEST ROOM:14.00%

CANCELLATION CHARGES

Either the Hotel or Group may cancel this contract without cause upon written notice to the other party at any time prior to the event. In the event that COVID-19 impact extends to a reasonable time frame to Group’s arrival date, Hotel will contact Group for potential courtesy cancellation or group block rescheduling.

**Individual cancellations must be made 72 hours prior to arrival. Any cancellations within 72 hours of arrival or no-shows will be subject to a charge of one night room and tax.

RESERVATION METHOD

Hotel recommends using a web-based reservation system to make room reservations. Reservations may be made, modified or cancelled by attendees via a URL provided by Hotel and published by Group to potential attendees (user names or passwords provided to Group to access the web-based reservation system are confidential and their misuse is Group’s responsibility), and the privacy policy of the host of such URL shall apply. Reservations for rooms accessible to guests with disabilities may be made in the same manner.Reservations must be made on or before the Cut-Off Date specified above.

BILLING ARRANGEMENTS

Individuals will be responsible for their own room, tax and incidental charges.

 Event Name:Society for Creative Anachronism
Official Event Dates:May 6th-8th 2022
Hotel Sales Manager:Diana Graff
Title:SHG Director of Sales
Telephone:703-444-3909Fax:703-444-3910Email:diana.graff@hyatt.com

A complete copy of the Terms of the Block Agreement is below.